Outlook

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Print the Outlook commands

Every day

• Create a new email message: Ctrl+N (from the main mail screen)
• Send the email: Ctrl+Enter (in a message you are writing)
  Sends without finding the Send button.
• Reply to a message: Ctrl+R (in the message list or an open message)
• Reply to everyone: Ctrl+Shift+R (in the message list or an open message)
• Forward a message: Ctrl+F (in the message list or an open message)
• Move between the fields of a message: Tab or Shift+Tab (in an open message)
• Open the selected message: Enter (in the message list)
• Delete the selected message: Delete or Ctrl+D (in the message list)
  Moves the message to Deleted Items. It is not gone until that folder is emptied.
• Jump to the ribbon: Alt
• Move to the next part of the screen: F6
  Cycles through the folder pane, message list, reading pane and ribbon. Listen for the name of each part.
• Go to Mail: Ctrl+1
  Use these instead of the navigation bar.
• Go to Calendar: Ctrl+2
• Create a new appointment: Ctrl+Shift+A (from anywhere in Outlook)
• Create a new meeting request: Ctrl+Shift+Q (from anywhere in Outlook)
• Move to the attachments list: JAWS Key+A (in an open message)

Sending email

• Create a new email message: Ctrl+N (from the main mail screen)
• Send the email: Ctrl+Enter (in a message you are writing)
  Sends without finding the Send button.
• Reply to a message: Ctrl+R (in the message list or an open message)
• Reply to everyone: Ctrl+Shift+R (in the message list or an open message)
• Forward a message: Ctrl+F (in the message list or an open message)
• Move between the fields of a message: Tab or Shift+Tab (in an open message)
• Open the Insert tab to attach a file: Alt+N, then A, then F (in a message you are writing)
• Open the menu for an attachment: Shift+F10 (with focus on the attachment)
• Remove an attachment: Delete (with focus on the attachment)

Reading and organizing email

• Open the selected message: Enter (in the message list)
• Delete the selected message: Delete or Ctrl+D (in the message list)
  Moves the message to Deleted Items. It is not gone until that folder is emptied.
• Open the menu for a message: Shift+F10 (in the message list)
• Copy a message: Ctrl+C (in the message list)
• Cut a message: Ctrl+X (in the message list)
• Paste a message into a folder: Ctrl+V (in the Folder Pane)

Moving around Outlook

• Jump to the ribbon: Alt
• Move to the next part of the screen: F6
  Cycles through the folder pane, message list, reading pane and ribbon. Listen for the name of each part.
• Open the Folder Pane: Ctrl+Y
• Go to Mail: Ctrl+1
  Use these instead of the navigation bar.
• Go to Calendar: Ctrl+2
• Go to People: Ctrl+3
• Go to Tasks: Ctrl+4
• Go to Notes: Ctrl+5

Calendar

• Create a new appointment: Ctrl+Shift+A (from anywhere in Outlook)
• Create a new meeting request: Ctrl+Shift+Q (from anywhere in Outlook)
• Save and close the appointment: Alt+S (in an appointment window)
• Leave an appointment without changing it: Escape (in an open appointment)
• Add a Teams link to a meeting: Alt, then H, then Y (in a meeting window)
• Show one day: Alt+Ctrl+1 (in the calendar)
• Show the work week: Alt+Ctrl+2 (in the calendar)
• Show the whole week: Alt+Ctrl+3 (in the calendar)
• Show the month: Alt+Ctrl+4 (in the calendar)
• Show the schedule view: Alt+Ctrl+5 (in the calendar)

JAWS in Outlook

• Move to the body of the message: Alt+JAWS Key+Grave (in an open message)
  Grave is the key above Tab.
• Move back one item: Ctrl+Comma (in an open message)
• Move forward one item: Ctrl+Period (in an open message)
• Move to the attachments list: JAWS Key+A (in an open message)
• Select the To button: Alt+Shift+3 (in a message you are writing)
• Select the CC button: Alt+Shift+4 (in a message you are writing)
• Read a header of the message: Alt+1 through 7 (in an open message)
  Alt+1 reads the first header, Alt+2 the second, and so on: From, Sent, To, Subject and the rest.
• Read the misspelled word and the suggestion: JAWS Key+F7 (in the spelling checker)